The A/P journalization process is NOT typically used by the average SchoolLeader user. Most users can bypass this chapter.
To access the A/P Journalization Manager, click on Accounting, then Accounts Payable, then Payment Maintenance, then A/P Journalization Manager.
The Journalization window allows you to view all A/P payments that have not yet been journalized for the current A/P Accounting Period. That means that the payment has been made, but you have intentionally decided to delay the allocation of that payment to your A/P subledger accounts.
You will need to use the Journalization Manager if the "Defer Payment Allocation" Checkbox was selected on the Make Payment window during posting of the original payment. In that situation, the payment would have been posted to the Payment Register and credited to the appropriate Vendor Billing Account, but the Payment Credits would not have been allocated to the subledger.
All payments must be journalized before bookclose will be allowed.
This grid displays all payments that require journalization. To initiate the journalization process, highlight the listed payment you want to process and press JOURNALIZE PAYMENT
Once a payment is highlighted in the CURRENT UNJOURNALIZED PAYMENTS grid, this box will display the proposed payment credits for allocation. These payment credits are created automatically for you based on the Vendor current outstanding balance in the various subledger accounts (e.g. 801-Rent, etc).
It is important to realize that this is just the suggested allocation. You may override these values anyway you like as long as you do not violate these rules:
Payment credits cannot exceed the balance in any one A/P Sub-Account