The A/P Subaccount Viewer is a tool to make viewing A/P Subledger activity at the subaccount level easier and quicker. There are several reports that also can be printed to provide similar views of the data, however this window gives you a quick "on-line" mechanism for scanning the subaccounts and reviewing activity and balances. Also, this window allows you to delete subaccount transactions if necessary.
To access the A/P Subaccount Viewer, click on Accounting, then Accounts Payable, then A/P Subaccount viewer.
Select the subaccount you want to review by clicking on the down arrow under the A/P Subaccount. This list will display all subaccounts that you defined in your A/P Chart of Accounts.
You can delete a transaction from the subledger by highlighting the item in the grid and then pressing this button.
Some transactions are permanent and cannot be deleted. You will be warned if you try and delete one of these transactions. This particularly true for transactions from closed accounting periods as well as system generated transactions.
These buttons allow you to navigate through the accounting periods as displayed in the boxes to the right of these controls.
The first button moves you directly to the FIRST Accounting Period listed in the current Fiscal Year. Double click on this arrow to bring you to the first accounting period defined in your fiscal calendar.
The second button moves you to the PREVIOUS Accounting Period from the one currently displayed
The third (center) button moves you to the CURRENT Accounting Period as defined by the Fiscal Calendar
The fourth button moves you the NEXT Accounting Period from the one currently displayed