Bank Accounts and Bank Registers

The Bank Accounts window is used to define and manage all of the bank accounts associated with your business. You can create multiple bank accounts within SchoolLeader.  The balance in these accounts are effected in three ways:

1. Automatically adjusted for REVENUE from your A/R system whenever you close Batch Deposits

2. Automatically adjusted for EXPENSES when you pay bills.

3. Manually when you post direct manual adjustments from this window

To access your Bank Accounts, click on Accounting, , then click on View Bank Accounts.  The following window will be displayed:

This window serves 3 main purposes:

1. store all vital information about your bank accounts, such as address, account number, etc, to be printed on the deposit tickets generated within SchoolLeader.

2. manage your bank register by tracking deposits made from the A/R processes, and payments made from the A/P processes.

3. apply manual adjustments to the bank accounts to increase or decrease the account balance. This would be necessary if you needed to make a reconciling adjustment, set the initial balance of a new account, or to do a manual deposit or withdrawal outside of the A/R or A/P processes.

Bank Name, Address and Phone Number

Type in the bank name, account number, address, and phone number.  This information prints on various related reports.

Next Check Number

If you are using the SchoolLeader A/P system, type in the next available check number from your check book for this specific account. Otherwise, you can leave the check number set to 1.  Once set, SchoolLeader automatically increments it everytime you post a payment.

General Ledger Cash Account

If you are using SchoolLeader's General Ledger, you will want to define which G/L Cash account is represented by this physical bank account.  When you perform G/L uploads during book-close, this account is used.

Exported G/L Account Codes

If using the SchoolLeader-to-QuickBooks® interface, enter the name EXACTLY as it is defined within QuickBooks into both the Debit and Credit Acct fields.   If you are NOT using the QuickBooks interface, then type in the same bank account name as you entered in the bank name field.

Posting Manual Adjustments

Use the Manual Adjustment button to make an adjustment to a specific bank account. Typically, you will need to make a manual adjustment to reflect an opening balance for a bank account, compensate for changes made outside Schoolleader, etc.  

To make a manual adjustment to ba bank account, first, select the bank account needing the adjustment, then click the Manual Adjustment button.  The following window will be displayed:

• Type in the Posting Description, such as 'Opening Balance'.

• Click on Increase or Decrease.

• Enter the amount to be adjusted.

• The 'Register ID', 'Posting Date', and 'Entered By' fields are filled in by SchoolLeader and cannot be changed.

• Click on Post Adjustment when done.

Remove Adjustment

If you need to remove a manual adjustment that was previously entered, first click on the adjustment that needs to be removed, then click on the Remove Adjustment button.

Print Bank Register

To generate a print out of your bank registry, click on the Print Bank Register button.  The Bank Register will include all of the entries displayed in the window.   

Show Last xx Entries

By default, this window displays the last 50 entires made to the account.  You can change that number and press FETCH to see more.'