CheckPoint Station is a tool which allows you to automate the check-in and check-out of your students and employees. CheckPoint is a separate product from the FrontDesk Manager tool being discussed here, however, FrontDesk Manager is used to set many of the options related to the tool using this window.
From the FrontDesk main menu, select on CHECKPOINT, then select EDIT CHECKPOINT OPTIONS:.
The following window is displayed:
Start and End time: Defining your schools base operating hours is useful for more then just CheckPoint. The hours are also used as a default start and end time when creating student schedules as well as other functions involving time of day (e.g. SafePASS). Type in your school's standard operating hours.
Block CheckPoint Sign-in: Indicates if CheckPoint should block (prevent) guardians from checking in their students earlier than their scheduled time, or from checking the students in on a day they for which they are not scheduled.
Determine the Checkpoint Interface type that you want to use for authenticating teachers and guardians. The three options are as follows;
'Name and PIN will first display the guardians/employees name before requesting their PIN. This option allows users to select their own PIN even if it is already being used by someone else. It does not need to be unique among users.
PIN Only will display only the PIN sign in request (no names are displayed). In this case, each PIN must be unique within your center. SchoolLeader will track the PINS for you. If you use the 'PIN Only' feature, the guardians/employees will NOT see their names on the CheckPoint screen. Two additional restrictions apply to you -- and your users -- when using the "PIN Only" Selection feature:
The users cannot set or change their own PINS. You must do it for them from CheckPoint Manager.
Biometric Finger Scanner - All Users works in conjunction with SafePASS to identify a user based on their finger print. When this option is selected, all users approaching the CheckPoint Station will be prompted to place their finger on the scanner when they attempt to sign in. There is no need to select their name from a list or enter a PIN when using Biometric identification.
Biometric Finger Scanner - Employees Only works identical to the above option. However, only employees are asked to scan their finger. Parents are asked to select their name from a list and authenticate themselves with a PIN number.
When selecting this option, the parents will always default to the "Name and PIN" method. There is no choice there.
Setting this option tells SchoolLeader how to handle meal charges when students signin at CheckPoint station. Note: Meal counting is an optional feature. if you don't count meals based on attendance leave this set to manual.
Manual (you will be tracking the meals served by hand OR you don't use the feature)
Attendance (Meals will be tracked -- and billed -- automatically based on student's actual attendance)
Setting these options tells Checkpoint to print DYMO
Limit employee access based on Schedule: SchoolLeader can restrict an employees ability to signin based on two fundamental rules recognized by the US Dept Of Labor. This can be extremely useful if you have a chronic problem with employees overclocking their schedule (e.g. signing in 10 minutes early and signing out 10 minutes late each day). The accumulative effect can have a significant impact to your payroll without significantly helping the business. The two rules are as follows;
7 minute rule (First signin only) - Turning this rule on will prevent an employee from signing in earlier then 7 minutes before their scheduled time. USDOL rules require an employer to pay hourly employees from the time they arrive IF that time was more then 7 minutes ahead of schedule. If the signin was within 7 minutes of schedule, you can ignore the minutes and pay based on the schedule. SchoolLeader also offers tools to adjust employees time back to scheduled hours before doing your payroll calculations.
30 Minute Rule - Turning on this rule will prevent an employee from signing back in within 30 minutes of the last signout. This helps prevent 30 minute (or greater) lunches from being paid as a break if someone signs back in to quickly. USDOL rules usually require breaks (under 30 minutes) to be paid time. Time away from work that exceeds 30 minutes can be unpaid.
It's important to realize that eventhough an employee may be blocked from signin at the CheckPoint Station, you can always sign them in from within FrontDesk Manager using the Classroom Folder
When a Guardian or Employee first signs in they will be presented with a default screen. You can control what that default screen shows using these settings. The user can still press one of the option buttons to display other information regardless of which screen is displayed first.