The SchoolLeader system operates as a true A/R Subledger to your General Ledger. This means that SchoolLeader maintains a "sublevel" detail on the General Ledger account called "Accounts Receivable".
The dollar allocations of all transactions posted to a Primary Guardian Account are distributed and maintained at the proper A/R subledger account. This sub-account distribution allows the transaction activity to be managed and analyzed at a lower level then the General Ledger can provide. This "Journalization" of a basic ledger transaction always occurs simultaneously with the posting of the Primary Guardian transaction. However, Payments can be treated different. Journalization of Payments can be journalized immediately like regular transactions OR they can be deferred to a later time in the Accounting Period cycle using the Journalization Manager window.
When payments are "journalized" the Payment Credit dollars are distributed out to those A/R subaccounts that currently have debit balance for the designated Primary Guardian.
Example;
A Primary Guardian currently has a balance of $140 in their Payment Account. This $140 is made up of three subledger account balances; $110 in the Tuition-101 account, $25 in the Late Payment Fee-103 account, and $5 in the Meals-105 account.
When the Payment window is displayed for this Primary Guardian, the window initially will display with a payment that will fully eliminate all outstanding charges. The payment is for $140 and the Payment Credits are also for $140 broken out into the separate subaccount balances. When this payment is posted, the Payment will be recorded in the guardians Payment Register, while the Payment Credits will be allocated to the 3 separate subledger accounts; 101, 103, and 105.
Example of a Payment window: