This journalization process is NOT typically used by the average SchoolLeader user. Most users can bypass this chapter.
To access the A/R Journalization Manager, click on Accounting, then Accounts Receivable, then Payment Maintenance, then A/R Journalization Manager, or click on the Journalization icon on the SchoolLeader toolbar.
The Journalization window allows you to view all A/R payments that have not been journalized for the current A/R Accounting Period. That means that the payment has been received, but you have intentionally decided to delay the allocation of that payment to your subledger accounts.
You will need to use the Journalization Manager if the "Defer Payment Allocation" Checkbox was selected on the Receive Payment window during posting of the original payment. In that situation, the payment would have been posted to the Payment Register and credited to the appropriate Guardian Payment Account, but the Payment Credits would not have been allocated to the subledger.
All payments must be journalized before bookclose will be allowed.
This grid displays all payments that require journalization. To initiate the journalization process, highlight the listed payment you want to process and press Journalize Payment.
Once a payment is highlighted in the CURRENT UNJOURNALIZED PAYMENTS grid, this box will display the proposed payment credits for allocation. These payment credits are created automatically for you based on the Guardians current outstanding balance in the various subledger accounts (e.g. 101-Tuition, etc).
It is important to realize that this is just the suggested allocation. You may override these values anyway you like as long as you do not violate these rules:
Payment credits cannot exceed the balance in any one AR Sub-Account
Other than these rules, you may reallocate the dollars however you feel necessary.
Press this button once you have highlighted a payment and are satisfied with the payment credit allocations displayed in the box below it.