To Post a Bill, go to the Vendor Folder Billing Account Tab. To post a new bill, or issue a credit to an existing bill:
First make sure that you are in the current period by looking at the displayed date or clicking on the 'circle' in the accounting period buttons. If you need to post a charge or credit to the next accounting period, simply click on the right arrow and you will move forward one accounting period.
Click on the POSTING button.
Enter your posting description or choose from the posting description list (you defined this list when setting up your A/P Bill Schedule).
Ensure that the appropriate A/P account is identified
Click on Charge or Credit.
Enter the amount. If it is a charge then SchoolLeader will assume this is a positive number. If it is a credit, then SchoolLeader will assume this is a negative number. You do not need to enter the negative sign.
Enter the activity date. It will default to today's date, and you must keep the activity date within the current or next accounting period.
Enter any comments you may have.
Click on Post Transaction to Post. Click on UNDO to re-enter the information. Click on CANCEL to close this window without posting.
Rule: The ability to post a change to an existing transaction depends a lot on the current circumstances. For example:
Transactions from a previously CLOSED accounting period cannot be changed under any circumstances
This displays the transaction number of the current transaction. This number is automatically assigned by SchoolLeader and cannot be changed.
The Posting Date indicates when the transaction was originally applied to the subledger. This value is automatically assigned based on the computer's system date.
This box displays the Userid of the person who originally posted the transaction.