Manual transactions will always be required in any accounting system. Examples of when you will need to post manual transactions include:
creating the primary guardians' opening balances, particularly if you are moving from one accounting system to SchoolLeader
creating adjustments to accounts as a result of human error
prorating a recurring charge when a student takes vacation time, or starts at your center in the middle of a billing cycle.
issuing one-time credits based on specific needs of your customers
A credit is NOT a payment. If you need to post a payment, then click on the PAYMENT button. Credits are the opposite of charges and are used to reduce positive balance in someone's account.
To post a Manual A/R Transaction, go to the Student Folder, Guardian Folder, or Third Party Sponsors Payment Account Tab, then click on the POSTING button and the following window will be displayed.
Posting Description: Enter your posting description or choose from the predefined Recurring fees in the dropdown list. If you select from one of the predefined fees, the amount and subaccount will be automatically filled in for you.
A/R Sub-Account: Defines where this charge should be booked in your subledger. Go to the A/R Chart Of Accounts section to learn more about subaccounts.
Charge / Credit / Bal Xfer: Define what type of transaction you are posting. Bal Xfer is used to post a credit to an account that is immediately offset as a charge in the designated Third Party Sponsor account.
Amount: Enter the amount for the transactiion. You do not need to enter the plus or minus sign. The type of transaction is defined with the Charge/Credit option.
Activity Date: This is date this activity occurred, It will default to today's date, however, it can fall anywhere within the range of the current accounting period.
Comments / Notes: Enter any comments you need to further define the transaction. These comments will print on an account statement.