When you close the current General Ledger accounting period, SchoolLeader will automatically import the corresponding data from the subledgers and incorporate it properly into the balance sheets and Income statements based on your prior Chart Of Account definitions. However, if you want to view a "trial balance" of the General Ledger before closing it, you can manually upload the Subledger data with these upload processes. This is particularly useful when the A/R and A/P accounting periods must remain open for final payments or charges, but, you wish to view your G/L balances or make manual journal entries before hand.
A separate manual upload process exists for A/R and A/P. To obtain a G/L trial balance of your A/R or A/P click on:
ACCOUNTING from the main menu
GENERAL LEDGER
Subledger Upload Processes
Select either Upload Accounts Receivable (A/R) Activity, or click on Upload Accounts Payable (A/P) Activity
Enter the G/L period you wish to upload to
click on OK.
Once the data is uploaded, you can run various G/L reports from the Central Report Manager. You can continuously upload A/R and A/P data during the open G/L period. SchoolLeader will refresh the G/L data each time the upload completes (i.e. the results are not cumulative, but rather a complete replacement of the data). Even if you have already uploaded the subledger data using these processes, SchoolLeader will automatically upload it again as part of the G/L Bookclose process.